You can issue electronic and manual checks in Business Central. Both methods use the payment journal to issue checks to vendors. You can also void checks and view check ledger entries.
The following procedure shows how to pay a vendor with a computer checks by applying the payment to the relevant vendor invoice, printing the check, and then posting the payment as paid. This results in positive vendor ledger entries, applied to negative bank ledger entries, and physical checks for processing in the bank.
You can pay with two types of checks. For both types, the Bal. Account Type or the Account Type field must contain Bank Account.
Note
To make sure that your bank only clears validated checks and amounts, you can send them a file that contains vendor, check, and payment information. For more information, see Export a Positive Pay file.
Important
Your printer must be correctly set up with the check forms, and you must define which check layout to use. For more information, see Select a Check Layout. Alternatively, you can send the check as a PDF file, for example.
You can print up to 10 invoices on a page for a check stub. If a check applies to more than 10 invoices, when you print the stub we void the check on the first page and print the word VOID on the check. We then print the remainder of the invoices and the total check amount on the second page.
The following describes how to pay a vendor by check. The steps are similar to refund a customer by check.
Choose the icon, enter Payment Journals, and then choose the related link.
Fill in the payment journal lines. For more information, see Record Payments and Refunds.
In the Payment Method Code field, select Check.
In the Bank Payment Type field, select Computer Check.
Choose the Print Check action.
On the Check page, fill in the fields as necessary. Hover over a field to read a short description.
If your printer is set up to print checks, choose the Print button. Otherwise, choose the Send to button, select the PDF Document option, choose the OK button, and then print the PDF document.
The physical checks can now be sent to the vendors for processing. Proceed to post the payment as applied to the vendor and thereby paid in the system.
Choose the Post action.
Fully applied vendor ledger entries and bank ledger entries are created.
Note
If you want to print and pay checks in more than one currency from different bank accounts, you must run the Print Check batch job separately for each currency and specify the appropriate bank account.
You can cancel non-posted checks after they have been printed by using the Void Check action on the Payment Journal page.
When check payment have been posted, you can only cancel (void) checks from the resulting bank ledger entries.
Important
If the check is applied to an invoice, un-apply the check first so that the invoice can be repaid, and then void the check. If the check was printed and did not pay an invoice, then choose Void Check Only as described in this section.
If you want to review posted checks, for example to verify multiple checks paid to one vendor, you can use the Bank Account - Check Details report.
Making Payments
Managing Payables
Setting Up Banking
Export a Positive Pay file