Closing Income Statement Accounts
When a fiscal year is over, you must close the periods that comprise it. To do this, you run the Close Income Statement batch job. This job transfers the year's result to an account in the balance sheet and closes the income statement accounts. You do this by creating lines in a journal, which you then can post.
To run the Close Income Statement batch job
- Close the fiscal year. The fiscal year must closed before the batch job can be run. For more information, see Close Accounting Periods.
- Choose the
icon, enter Close Income Statement, and then choose the related link. - Choose the OK button to run the batch job.
About the Close Income Statement Batch Job
The batch job processes all general accounts of the income statement type and creates entries that cancel out their respective balances. That is, each entry is the sum of all the general ledger entries on the account in the fiscal year. These new entries are placed in a journal in which you must specify a balancing account and retained earnings account in the balance sheet before you post. When you post the journal, an entry is posted to each income statement account so that its balance becomes zero and at the same time the year's result is transferred to the balance sheet.
You must post the journal yourself. The batch job does not post the entries automatically, except when an additional reporting currency is being used. When an additional reporting currency is being used, the batch job posts entries directly to the general ledger.
The date on the lines that the batch job inserts in the journal is always a closing date for the fiscal year. The closing date is a fictitious date between the last day of the old fiscal year and the first day of the new year. The advantage of posting on a closing date is that you maintain the correct balances for the ordinary dates of the fiscal year.
The Close Income Statement batch job can be used several times. You can post in a previous fiscal year, even after the income statement accounts have been closed, if you run the batch job again.
See Also
Closing Books
Post the Year-End Closing Entry
Work with Accounting Periods and Fiscal Years
Related Articles
Closing Years and Periods
In this article See also Start a free trial! At the end of a fiscal year, there are a number of administrative tasks you must perform, such as making sure all documents and journals are posted, ensuring currency data are up to date, closing the ...Preparing Closing Statements
There are a number of standard reports that you can use to gather the information that you need to prepare your company's closing statements. The following table describes a number of reports that may be useful in this process. To See this report ...Closing the Books
In this article Closing Book Process What Happens When You Close See Also After you ensure that all your accounts are up-to-date, and you allocate costs and income, then you can close the books for a fiscal year or period. You are not required to ...Work with Accounting Periods and Fiscal Years
In this article Creating a new fiscal year Closing a fiscal year Posting entries to a closed fiscal year See also Accounting periods, also known as reporting periods, are periods of time for which a company or organization reports financial ...Close Accounting Periods
In this article To close accounting periods See Also When a fiscal year is over, you must close the periods that comprise it. To close accounting periods Choose the icon, enter Accounting Periods, and then choose the related link. On the Accounting ...